Fountain's application form is designed to surface the right information at the right moment, giving qualified applicants everything they need to feel confident and apply.
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Before filling in their details, applicants see a visually rich job page with a cover image, industry tag, job description, and role highlights, followed by a clean, focused form to complete their application.

The Application Form is the initial step for candidates, capturing their name, email, and phone number by default.

When an applicant opens a Fountain application form, the page is divided into two sections: job information at the top, followed by the application form fields below.

A cover image appears at the top of the form. It is configured on the Position. If no cover image is set, the brand logo renders in its place.

An industry tag appears below the job title, pulled from the Industry field on the Opening. If no industry is selected, the tag does not appear.

A Highlights section displays key role details above the form fields, sourced from the Job at a Glance field on the Position. If the field is empty, the section does not appear.

As applicants scroll through the job information, a sticky Apply button remains visible so they can begin their application at any point. At the bottom of the form, a View all jobs link takes applicants to the jobs directory, and a Back to top button lets them return to the job details.

The fields that appear on the application form are configured in two places in Fountain Hire.

You can format text, add images, and insert merge keys into the job description at both the Position and Opening level.

To edit the Position-level job description:

The job description displayed on the application form is set at the Position level by default, and applies to all Openings using that Position. Individual Openings can override this with their own job description without affecting the Position-level default or any other Openings.

To customize the job description for a specific Opening:

Below the default required fields (First Name, Last Name, Email, and Phone Number), additional questions can be added to the form using the Add question button.

Questions can be selected from a library of standard and previously created questions, or created from scratch. The following question types are available: Short answer, Paragraph, Address, Multiple choice, Checkboxes, Dropdown, File upload, Datepicker, and Hidden.

A confirmation message is displayed to applicants after they submit the application form. This message can be customized with formatted text using the editor below the form fields.

When looking at the Jobs Directory, each link that goes to a position is an Application Form link.

To learn more about the Jobs Directory, click here. While you can use Fountain's Jobs Directory and Application Form, there are other methods to customize your applicant's experience.

Applicants may see separate, optional consent choices for texts and calls when completing an application form. These choices let applicants decide how they want to be contacted and whether they want to receive communications about their current application, future opportunities, or both.

Application forms include four separate consent options:

Each option is independent. For example, an applicant can agree to receive texts about their current application while choosing not to receive texts about future opportunities.

Applicants can submit the application whether they select all, some, or none of these options.

These options are not required and cannot be made required. Collecting an applicant’s phone number does not automatically mean the applicant has consented to receive texts or calls. The applicant’s consent choices determine which types of text and call communication they have agreed to receive.

Disclosure message: When an applicant leaves "Text me about this application" unchecked, a non-coercive informational message appears below the checkbox noting that opted-in applicants receive instant updates and are more likely to progress before the opening closes. The message disappears once the checkbox is selected.

"Continue without SMS" confirmation: If an applicant clicks Continue without selecting "Text me about this application," a confirmation pop-up appears with the same disclosure message. The applicant must explicitly click Continue without SMS to proceed, or select the SMS checkbox in the pop-up to opt in and continue normally.

There are three primary ways of hosting Fountain on your site. The first uses Fountain's Application Form, which conveniently links to any website or job board. Simply copy the URL and link where desired. You can also collect data via an external application through a website form, Google Form, or in-app then push data into Fountain. The last option is using an iFrame of Fountain's site within your company's website. We will explore all three here.

You can collect applicant data via a website form, Google form, or in-app form, then push that data into Fountain for further screening. Click here for Google form integration. This option gives users full control of the branding and visuals for their form. External applications also require a client-owned development team to build the API and manage the integration.

When building an external Application Form, users must create Sorting Conditions to filter applicants to the appropriate Openings. When an applicant matches the Opening’s Sorting Conditions, they will be automatically placed in that Opening.

Example: Using sorting conditions, applicants living in Seattle can be placed into an opening that is specific to Seattle.

Add an iFrame of Fountain's application form to your company's site. This requires a website builder on your side. View how to grab Fountain's Application Form link here.

When the form is embedded via iframe, tracking scripts wait for the host site's cookie consent signal before firing, and only fire for approved categories. If the parent site hasn't implemented this integration, Fountain automatically shows its own consent banner. See Embed the Fountain Application Form on Website for details.

The Application Form includes four optional, unbundled consent checkboxes: transactional SMS, transactional calls, marketing SMS, and marketing calls. Consent is captured consistently across the Application Form, the Add/Edit Applicant screens, CSV import, and the Create/Update APIs.

US Application Forms include a California Privacy Notice at Collection link in the footer, linking directly to the CPRA section of Fountain's Privacy Policy. This notice appears only on US Openings.