Data collection forms allow you to gather data from applicants at any point within your workflow.
To create a new data collection form, add a data collection stage to your workflow and click the 'Customize Fields for data collection stage' button:
From here, you'll be taken to the form builder.
For each question, you can either create your own question or select on of the suggested questions.
Suggested questions help keep your data clean, or are useful if you would like to gather secure data. (For more information on secure fields, see this article.)
You can find a list of suggested questions directly below the question text box or click the "See all questions" link to view all suggested questions.
Secure fields are indicated by a yellow lock icon, and you can select whether or not the question should be required by clicking on the asterisk in the lower right corner:
You can further customize the application form by adding 'Work Availability' from suggested questions.
If you would like to create your own question, simply type in the text and either hit enter or select the "create question" option from the dropdown list:
You can also change the question type by clicking on the dropdown menu below:
For questions you create yourself, you will need to enter a unique key. This is how the data field will be named (e.g. when exporting a report).
Please note that keys:
- Must be all lowercase.
- Contain no spaces. (Use an underscore in place of spaces.)
- Cannot be associated with duplicate questions in a particular form.
Use option banks if you reference the same options for multiple questions across your forms or positions. With option banks, you can create a single list (e.g. a list of all 50 states) and link to this list any time you want to use it.
To add option banks to your question, create your option bank under Company Settings:
Then, in the form editor, when you create a multiple choice question, dropdown, or checkbox, you can click the 'Link Option Bank' link and select your option bank, like so: