Position and Application Form

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A Position is the job title of an Opening that holds the job description and Application Form that the applicants first sees and submits in order to create an applicant in Fountain. 

If you are using an external application form instead, the applicants won't even see the Application Form and Position will simply be a job title for you and there is no need to fill out the job description.

If you chose to use the Application Form in Fountain, all changes are made at the Position level, which means all Openings that are linked to it will also reflect the changes.

What's Covered

 

Add Position

  1. Hover over Jobs in the top navigation bar, and select Positions.
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  2. Click the blue Add Position button.
  3. Give the position a name e.g. Delivery Driver, Cashier, or Ambassador.
  4. Click on Customize Application Form to fill out the job description and edit the Application Form. Skip this step if you're using an external application form

    Job Description

    You can add a description about the job, list the requirements, add an image, or consider leaving it blank if you are embedding the Application Form on your website.

    Application Form

    Required fields are name, phone number, and email but you can always add more questions. Keep it short, you can always ask additional questions by adding a Data Collection stage to your workflow.

  5. Hit the blue Save button at the bottom of the page, and you're all set.

 

Edit Position or Application Form

  1. Hover over Jobs in the top navigation bar, and select Positions.
  2. Click on Actions next to the Position you wish to edit.
  3. Update the Position name or click on Customize Application Form.
  4. Click Save.

 

Modern Applicant Portal Design

We have completely redesigned the applicant experience to a sleek and beautiful interface - from the job directory to the applicant portal pages. It has a beautiful new interface with updated color usage, fonts, and layout, a new progress bar so applicants can see where they are in the process, and much more! 

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The modern designs can be enabled without the need for complex code or customization. All you need to do is upload two logo files and choose a color for each brand.

Setting Permissions

Users with Admin access are able to turn on the new modern design setting. Please connect with that person on your team to proceed with the following steps.

  1. Create a new brand by clicking on Add brand in Company Settings. For detailed step by step, visit the article on Brands.
  2. Check the box for Use modern designs.
  3. Make sure to use the real color and logo to see the real effect of using Modern Designs.

 

Retrieve Link to Application Form

  1. Hover over the top left Jobs tab, and click Openings.
  2. Find the opening you want to retrieve the application form from. Click Actions on its left side.
  3. Click View Application Form.
  4. Copy the link from the top address bar, and you're set!

 

Delete Position

  1. Hover over Jobs in the top navigation bar, and select Positions.
  2. Click on Actions next to the Position you wish to edit.
  3. Click the Delete on the lower left.
  4. A confirmation message will pop up, click on Delete Opening.
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