Setting up your workflow process in Fountain is easy! All you need to do is divide up your screening process into stages in which different types of actions take place.
There are eight different types of stages you can add to put together your workflow:
| Stage Type | Functionality |
|---|---|
| Data Collection |
Applicants can upload documents and/or respond to questions (multiple choice, dropdown, checkbox, date picker questions, open text box) |
| Custom |
A versatile blank page with optional "click to advance" link that will proceed applicant to the next stage. Use Cases: Welcome or information stage with click to advance link, a holding stage for manual reviews where applicants can't move forward until a team member manually moves them |
|
Learning |
Online lessons and quizzes. Use Cases: In-depth orientation about job or tutorial for your app |
|
Personality Assessment Integration with Traitify |
Applicant completes a 2-minute image-based behavior assessment, and a fit score is generated based on a pre-set benchmark of traits that will be successful for the positions you're hiring for. Use Cases: Quickly identify personality fit to minimize attrition in the future. |
|
Video Recording Usage fee applies |
Applicants respond to your set of questions in the amount of time you set in a video. Use Cases: Serves as phone screen or interview. |
|
Document Signing Usage fee applies |
Applicants can sign and fill out designated areas of the document. You can also pre-fill out parts of the form with merge fields from the applicant profile or opening. Use Cases: Agreement/contracts, W9 tax forms, release forms |
|
Background Check Integration with Checkr or Accurate. |
The applicant will be asked to fill out a consent form for a background check. Use Cases: Collect the consent now and run checks later or immediately. Run the Vehicle Driving Record (MVR) and Criminal Background Check together or separately. |
| Scheduler |
The applicant will be asked to choose a time slot based on the availability you have added to the session calendar. Use Cases: Scheduling for orientation, pick-up gear, phone screen or in-person interview. |
Even though each stage type has its own settings, there are a few common things that all stages have:
- Automated stage message send out
- Automated follow-up message send out by cadence
- Auto move rule based on idle time
- Hide Stage from Applicant Portal
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