As a recruiter, it’s important that all information about an applicant lives in one place. The Applicant Profile provides an organized view of each applicant’s information and a log of all activities and correspondence with that applicant.
Watch the following video for an overview of the Applicant Profile:
You can use the Applicant Profile to see:
- Their application and questionnaire responses, their current status, and any recruiter added notes.
- A history of their activity in Fountain.
- Uploaded files (i.e. Drivers License)
You can also update their information and contact them directly through the Applicant Profile.
The Information section displays an applicant's contact information as well as the opening and stage they are currently in. If the applicant is a potential duplicate, this will be listed above the applicant's name. Click the View link to see the other openings they have applied to.
The Status section displays an applicant's submitted information and progress in each stage. This includes background checks or other stage progress, scheduled appointments, signed documents, etc.
Upon creation, Notes are stamped with the date/time and user name. They are visible only to you and your internal team. An applicant will never see any Notes. You may use this feature to record things like "Applicant called about his application" or a call to action for another team member "Ted, please call this applicant to reschedule their interview". To add a note, click on Add note and click Save when you're done.
This section houses all information that an applicant has submitted in a Data Collection Stage and that a user has entered in the Applicant Profile. Only users with the permissions to "Manage Applicants"
can edit applicants' data by hovering over the response and clicking on the edit icon. Ensure information is accurate before saving; there is no undo button and you will not be able to retrieve the previous value.
Fields may be empty for any of the following reasons a) the applicant hasn't yet reached that Data Collection stage where these questions are; b) the applicant has passed through this stage but the question was not marked as required and they did not provide an answer; c) the fields are from questions that were once added to a Data Collection stage but have since been removed. Previous applicants would still have this Field populated on their Applicant Profile but new applicants will never see or respond to this field.
Secure data fields are visible only to Users with permission
to "Access secure data." They are distinguishable in the Data Collection Stage where the question is marked as a secure question (ie. gender, income information, identification numbers). Learn more about secure questions HERE
This tab shows the SMS message history between Fountain users and the applicant. You can also see automated messages and Fountain AI messages. Rather than using the Action
dropdown to send a one time SMS, you can use the message tab to have a more conversational chat. You can also apply a saved template by clicking on the + icon
and then selecting your template for use. We also provide a quick and easy link to 'Manage' these templates.
The History tab displays all actions that applicants or users have made in relation to a given applicant. Actions are trackable by date, medium (email/SMS), type (Scheduler, Background Check, Data Collection, etc. Stage), and the user who performed the action. Additionally, all sent emails and all sent/received SMS are displayed here. Users may click on a message to view its contents. Please note: the History tab will only show actions from the last two years.
The Files tab contains all of the documents uploaded to the applicant's profile, including files the applicant uploaded during a Data Collection Stage and those uploaded by a User. This is where users can review, approve, recollect, or download documents submitted by applicants.
When uploading files, the maximum file size allowed is 15MB.