An Opening is made up of a Position and Location. Think of it as a job opening that you are hiring for. For example, if you're hiring for a driver (Position) in San Francisco (Location), your Opening would be "San Francisco - Driver".

Each Opening has its own details and Hiring Workflow that you can customize by adding different stages.

How an Opening is Structured

Each job you're recruiting for should be set up as an Opening in Fountain. Having one Opening for each unique Position and Location combination allows you to have different workflows for each, which accommodates different hiring requirements and processes. For example, if you're hiring for a driver (Position) in San Francisco (Location) and a driver in New York, the two separate Openings allow the flexibility to list different pay rates, ask different questions, run different background checks, etc.

What's Covered

• How to add a new Opening or clone a workflow over from another Opening
• Edit and Delete Existing Openings
• Deactivate Opening
• Set Opening Language and Time Zone
• Set Your Time Zone

Add Opening

1. Login to your Fountain account.
   
2. Select the blue Add Opening button.
   
   
   
3. Select the Position and Location for your Opening. If needed, you can add a new Location/Position by clicking on Add Location or Add Position.
   
4. Click Continue.
   
   
5. Fill out the Opening Details. (Remember that these details can later be used as merge keys for your emails and documents)
   
   

   Opening
   Status

   If you're not ready to publish your opening on your Job Directory that's hosted on Fountain, click on the dropdown on the top right and click, 'Inactive'.

   

   Job Hours:

   Full-time / Part-Time

   Pay Rate:

    $x per hour / day / month / year

   Job Type:

   Permanent / Contract / Temporary

   Industry:

   Pick one industry that your opening is in.

   Opening
   Owner:

   Opening Owner is intended to give a single user more ownership and oversight of the opening. Automated stage emails by default, are sent from the Opening Owner's email unless changed in each message for that stage. If stages notifications are available, emails are sent to the Opening Owner.

   External
   Application
   Form:

   You can use Fountain's Application Form or if you prefer to create your own form on your own website or use another method click 'Yes'. See more about Application Form here.

   Advanced
   Settings:

   Additional Info: You can enter additional information and details relevant to your opening into this empty field.

   Limit Access:  Makes this opening private; users will not be able to see this opening unless you give them access on the permissions page.

         
                              

6. Click Continue.
7. If you clicked 'No' to using an external application form, an application form associated with the 'Position' you selected in step 3 will appear. You can edit the questions on the application form by clicking the lock icon to unlock it. Any changes made will affect the application form for all Openings with this position.
8. Click Continue.
9. Select Create new workflow if you want to start from scratch, or Clone existing workflow if you want to clone your workflow from another existing opening.
   
   

   Clone existing workflow

   If you choose to clone the workflow, all the stages, rules, and settings will be clone over to this new opening. Select which Opening's workflow you wish to clone from.

10. Click Save.

Edit and Delete Existing Openings

1. Navigate to the home page by clicking on the Fountain Logo on the top left corner.
2. Next to the Opening, click the three dots and select Edit Job Details.
   
   
3. Edit the Job Details in the Edit Opening window. 
4. Click Save.
   
   

Deactivate Opening

You can mark an opening as inactive, which moves the opening to a separate folder to organize your openings.

To mark an Opening as inactive, follow the steps below.

1. Next to the Opening, click the three dots and select Edit Job Details.
2. Select the dropdown arrow located in the top right area of the Edit Opening window and choose Inactive.
   
3. Hover over your username on the top right > My Profile > General Settings > Hide Inactive Openings. You can hide inactive Openings in the shared openings selector (i.e. the one on the applicant table), Sessions Page, Rule Stage, and Data Validation Setup.
   
   

Set Opening Language and Time Zone 

To set the language and time zone of the application, follow the steps below.

Set Your Time Zone

By setting your own Time Zone in settings, you can schedule sessions in your time and have it reflected in the applicant's Time Zone. For example, if you are a recruiter based in California and you are recruiting in Hong Kong, setting a session for 7 PM your time will mean that the applicant will see an 8 AM appointment.

1. Hover over your username on the top right. In the menu, click My Profile.
2. Select your Time zone in the Time zone drop-down menu.
   
3. Click Save.
4. Scroll down to General Settings. Check the box Display sessions in opening time zone on the applicant table and applicant profile.
   
   
5. Click Save. You're set!